Microsoft Teams is another great tool that is delivered as part of the office 365 platform. Released back in March, many organisations are now using teams to support their collaboration activities. However, like many apps, deployment is not without its challenges and here are my top 3 tips to help your Teams deployment be as smooth as possible whilst generating as much value as possible.
1 – Pick one function and run with it
Like many Microsoft tools, Teams is packed with features and can be rather daunting for many. With wikis, chat, file sharing, skype, tabs and connectors to a whole range of other applications, the array of features in Teams can be a quite bewildering. To ease new users into Teams, I recommend giving your Teams a purpose and try to use just one feature of Teams to achieve that.
For example, the Chat tool is the core of Teams and a great way to engage your users and improve communication on a specific project, team or business wide. Move the communication away from ‘email broadcast’ to a Team chat, get some interactivity going with company announcements, or just give people space to share ideas.
2 – Use the Microsoft Teams apps
The Teams website is great, but you can’t beat the performance and ease of access that comes with a locally installed app. So, whether it’s on your desktop, laptop, tablet or phone, download the Teams app for a much more engaging experience. In addition, your users will benefit from notifications to keep them up to date with what’s happening on your Teams, which in turn will drive more collaboration across your organisation.
3 – Manage Sprawl
It’s so easy to create a new Team or a new channel within a Team, but if it’s not managed there will be so many places for users to engage it will just become confusing. So, keep it tight, make sure there are not too many channels within each team, or too many teams.
Presented with a great long list of Teams in the App will just confuse people and this will reduce the uptake of your Teams. It’s better to have a smaller number of Teams and channels that are packed full of activity rather than a long list of Teams and channels with a single post in each.
Written by Virtue Technologies Head of Operations, Will Stead.